The businesses are facing new problems when it comes to the area of processing leaves. Many reasons can be accredited to the redundancies in the traditional approach and the modern employment scenario. All the employers are facing this situation and thus, this has paved the way for the modern Leave Management Systems. They can address the permanent and temporary staff irrespective of their base location, vertical, and seniority level. A common platform to accommodate these staff members completely without any manual correspondence is the fundamental reason to use a  Leave Management System. The core idea is to simplify all processes involved in completing the leave process and thus, the automation serves as the best tool when it comes to reducing the workload on the human supervisors. The quality of work is also increased along with the rise in productivity of the process. Nonetheless, the companies can process the leaves in a much agile and responsive manner than ever before. So dive in deeper to get some hands-on information on the use of Leave Management System. 

Centralise Processing and Channelize Application Submission

The main problem with the traditional approach is that there is a lot of decadence on manual correspondence. The employee needs to write an application containing large chunks of information and submit it to a manager who isn’t necessarily their reporting manager. The authority to grant leaves also makes the leave processing complex for the decision maker as well. The staff members have to wait for the action to be taken on their application for a long time. The LMS makes leave processing centralized as the administrator has complete authority over the authority flow. All the employees can make the request from the system portal with minimal input requirements and the application undergoes primary assessment instantly. The eligibility as per the company’s leave policy applicable to that particular employee is checked on the spot. If found ineligible, the user is notified accordingly. The user can also view their available leave balance on the system dashboard. This makes the entire process less complex as the submission becomes task-oriented and less inclined towards the documentation.

Rationalise Decision Making

The decision regarding the leave to be granted or rejected can be simplified as the system readily checks the eligibility criterion. Another aspect is the time taken in concluding the action. In normal cases, the leave request has to pass through multiple phases which don’t necessarily contribute to the process. On the other hand, they contribute to stalling the request. The effect of slow and unreliable decision making is seen in the form of absenteeism and irregularities in the attendance patterns. The employers can make use of the LMS to improve the trust of the staff members in the systematic approach to reduces uninformed leaves in the company. The applications can be processed as per urgency and company’s flexibility as the employees beyond a specific limit cannot be allowed to be absent. This causes a lot of inconveniences and ultimately results in constant labor deficits.  

Reporting and Statutory Compliance Management

The automation delivers best reporting features. The manual report generation requires HR to compile data from the physical files into the Spreadsheet tools. They have to enter multiple formulae and then validate the authenticity of the report. On the contrary, the automation-based solutions have a readily available database to generate comprehensive reports with detailed information. The statutory compliances are also looked after by the software solutions. The compliance filings are required to be submitted to the respective government bodies which are required on a monthly, quarterly, and yearly basis. The accuracy and reliability of the computer systems make management confident in handling these issues.

In case you are finding it counter-productive to stick with the old school methods, using a leave management system will improve the management’s control over the employee presence. An automated system will also lower the cost of administration and leave processing as the redundancies of the entire exercise are removed. The human decision making is limited to the areas requiring empathy and rest all work is done by the computer system. Most of the businesses are struggling from leave related problems in one form or the other. Thus using LMS will prove to be necessary for the days to come.