Technology and its benefits have covered and eased every aspect of life; today, we are living in a phase where everything seems to be rapid. Using a methodology that was on the verge of extinction decade ago cannot help the organization to achieve sustainable growth. Digitization can be of good help; it will make the process paperless and will reduce the chaos that it creates. Amid the rising competition, it can cost the company a lot as they would find it difficult to compete. Human resource management is a department that involves various tedious task that consumes much time of HR that they can utilize in other more productive work. The processes can be streamlined, and the accuracy of the data is increased.
Onboarding and Employee self-service
HR is the busiest personnel amongst all, always loaded with a lot of work and responsibilities. Starting from talent acquisition, the acquired talent will contribute to the growth of the organization. Further, the process of onboarding is tedious. HR has to enter the employee data into the system; the manual process is prone to human errors. Why not let the employee feed the data which is best at their knowledge? The software allows the employee to attach the documents for the HR to tally the information’s authenticity. The employee can correct the mistake in the information.
Evolution of technology has made it all more accessible, it has empowers the individuals to get instant insight into their information whenever they need. The conventional system does not build transparency in the organization; it even encourages favoritism, which can affect the employee’s morale. The employee cannot have instant and accurate information about the current status of the applications they have placed. Advanced ESS functionalities also enable the employee to punch their attendance from home, including viewing their attendance data, leave balance, deduction reports, IT statement, salary slip, and much more. They can also check for the current status of their application from the ESS. The employee can also view the shift and various schedules; also, the manager can quickly notify the change in any of it through ESS.
Performance and Training Management
The contribution of the employee is of much importance when the growth and development of the company. Their performance a direct impact on the development of the company. Increasing employees performance and engagement is the buss of town. Lately, the employer is getting more and more conscious about employee engagement. The performance of the employee can be increased by keeping them motivated and boosting their morale. Training is the best when the employees’ knowledge of the process is to be increased. The performance management system keeps a log of the employees’ activates done on the respective tasks assigned to them. The team lead and manager can analyze the performance of the employees based on the amount and quality of the work done. Performance management module enables the employee and manager to set various goals that are to be achieved within the given deadlines. It not only will help in defining the variable pay factor of the employee’s salary compound but also motivate the employees to achieve those goals. An employer can also give away incentive or ensure them appraisal by analyzing the logs of their performance.
Payroll Processing
Being one of the most complex and sensitive processes of all, it requires much attendance every month to complete the process without any errors. Many components are included in the salary calculation, including attendance, statutory compliance, deductions, KRA/KPI, and more. The data in all these individual modules need to be accurate; an error in any of these individual modules will induce an error in the calculated salary. Correcting these errors becomes inevitable; much time is consumed in correcting the error. Instead of using the conventional method where the modules’ data are linked manually, the employer can switch to software that is facilitated with integration. Data of all the modules that are to be included in the payroll processing will be directly fetched from those modules without the HR intervention. The data that is in these modules is accurate and also not tampered; the processing of the payroll can automate. The software will invoke the process automatically every month without HR’s intervention. Saving them a lot of time that they can use in strategy making for the development of the company.
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