Despite the impeccable features that QuickBooks provides its users with, there are yet a number of errors and bugs that users may encounter from time to time. QuickBooks error the file exists is one such error that occurs in a number of instances, such as while downloading payroll updates, opening a state or a federal form, or paying scheduled liabilities. As a QuickBooks user, you might get one of the following error messages on the screen, stating, “The Windows Error was the File Exits.” Or “The file you specified cannot be opened. It must not be already in use by another program or a read-only file.” There can be multiple factors causing the file exists error in QuickBooks Desktop that we are going to discuss further in this post alongside their troubleshooting solutions.
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What are the reasons that can trigger ‘The File Exists’ error in QuickBooks Desktop?
- The version of the QuickBooks Desktop application you are using has been outdated.
- Windows User Account Control settings might be interrupting QuickBooks Desktop from performing any action.
What should be done to rectify QuickBooks Error The File Exists?
Solution 1) Manually update the QuickBooks Desktop application to the latest release
- Start the Windows Start menu, type “QuickBooks” in the search box, and right-click QuickBooks Desktop.
- Choose the Run as Administrator option from the drop-down list of options.
- If prompted, type admin username and password of Windows.
- Open the Windows File Explorer by pressing Windows + E keys on the keyboard.
- In the Windows File Explorer, navigate to the following path: C:UsersPublicPublic DocumentsIntuitQuickBooksCompany Files.
- Right-click the company file (with the .qbw extension) and then press & hold the Alt key on the keyboard.
- Choose the Open option from the drop-down menu.
On the No Company Open screen, go to the Help menu and choose the Update QuickBooks Desktop option.
Select the Options tab and then click on the Mark All option.
Hit the Save button.
Now, go to the Update Now tab and then checkmark the Reset Update checkbox.
Select the Get Updates option.
Once the update is downloaded, close the QuickBooks Desktop application.
Open QuickBooks Desktop and select the Yes option on the update Installer pop-up.
When QuickBooks updating finishes, restart the computer.
Solution 2) Disable User Account Control in Windows settings
- Select the Windows Start menu, type “Control Panel” in the search box, and open Control Panel.
- In the Search field, you need to type “UAC” and then choose the Change User Account Control option.
- Move the slider to Never notify, and then click on the OK button.
- If prompted, enter the admin password or provide confirmation.
- At last, restart the system to apply the changes you have just made.